Sales Team Assistant
GSK
Rotkreuz, Switzerland
vor 3 Tg.

Your Responsibilities :

  • Support Sales Team
  • Calendar management & organization of Sales Meetings according to CCC Process (e.g. Weekly Sales Forecast Meetings, Sales Committee Meetings, 1-
  • 2-1’s, cycle meetings, conferences, trainings) : ideation / planning / execution according to brief / guidance including prep.

    of the appropriate infrastructure, documents and presentations in the required languages

  • Compose Sales internal communication and meeting minutes in German, French, English
  • Prepare sales offer sheets in alignment with RVL’s, Supply, Customer Service
  • Manage driver safety requirements according to policy (e.g. organize driver safety training, periodically check validity of drivers’ licenses)
  • Be key contact for new Sales recruits during induction period
  • Support the Regional Sales Managers ( RVL’s resp. FLM’s )
  • Manage and write simple, clear Direct-to-Customer communications (Fachhandelskommunikation)
  • Field Sales Force support :
  • a) Be the direct contact for ad hoc queries, solve them independently or redirect as appropriate,

    b) Manage content for the field sales force tab on the Rotkreuz intranet,

  • Support organization of efficient Regional Sales Meetings
  • HMG project support
  • Support Sales Director
  • Calendar management
  • Organization of business trips
  • Expense management
  • Ad hoc support (e.g. inputs into presentations) and assigned special projects
  • Procurement / Trade spend management for Field Sales Force and KAM
  • Purchase to Pay (P2P) process : Invoice and Purchase Order Management (Shopper; Power User SAP; Vendor Management System)
  • Trade Spend Management and Trade Claim Management (TSM / TCM) : (Non) Volume Trade Agreement and Promotion (NVTA / NVTP) recording, invoice accounting resp. processing
  • Records Management : Physical and electronical storage of Sales Contracts according to GSK policies and law
  • 2-way deputy relationship with GM Assistant and Key Account Operations Associate
  • Cross-functional accountabilities
  • Management of company-wide meetings (approx. 60 people) : ideation / planning / execution (concept stage to implementation)
  • Trade / Customer Marketing support (support officer tasks, ad hoc own projects)
  • Support Global Support Function - Leads as required, e.g. vendor invoicing without PO / NVTA-NVTP
  • Basic qualifications :

  • Commercial education (gelernte kaufmännische Angestellte)
  • 3-5 yrs. experience in similar team assistant function with full awareness of administrative team support tasks
  • Fluent in German / French / English (spoken & written)
  • Preferred qualifications :

    3. Team orientation

    4. Service, customer oriented

    5. Reliability and sense of responsibility

    6. Goal oriented, self-driven

    Why GSK? :

    At GSK, our mission is to improve the quality of human life by enabling people to do more, feel better and live longer. Our three world-

    leading businesses research and deliver innovative medicines, vaccines and consumer healthcare products. We need a talented and motivated workforce to deliver against our strategy.

    To achieve this, we strive to attract the best people and to create an environment that empowers and inspires.

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