SCALPELLINO
Job Contact
BELLINZONA, CH
vor 4 Tg.

JOB DESCRIPTION - OFFICE SECRETARYMAIN TASKS / RESPONSIBILITIES

  • Reception and Front Office management :
  • welcoming guests and clients, dealing with incoming phone calls and ...

    JOB DESCRIPTION - OFFICE SECRETARYMAIN TASKS / RESPONSIBILITIES

  • Reception and Front Office management :
  • welcoming guests and clients, dealing with incoming phone calls and emails.

  • Taking care of common office spaces and meeting rooms, maintaining supplies of stationery, equipment, soft drinks.
  • Receiving, registration, distribution of incoming mail.
  • Managing meeting rooms schedule and appointments.
  • Shipment and courier management.
  • Act as support for Commercial Director in preparation and sending of invoices and documents for custom declaration.
  • Verification of original contracts of sale and transport in Russian and English through iterations with different offices
  • Translations of corporate documents and commodities certificates
  • Arranging documents for travel visas and passports
  • Arranging registration and participation of company’s representatives in international meetings and conferences.
  • Arranging business trips, accommodations and restaurants for internal employees and guests.
  • General Secretary activities and archive of various documentation (trade finance, accounting and logistic department, etc.)QUALIFICATIONS & SKILLS
  • At least 3 years’ experience in a similar position;
  • Be mature and have a confident personality with good organizational and administrative skills;
  • Fluent in Italian and English. Knowledge of Russian language is considered a plus;
  • Precise, accurate, reliable, responsible, with polite attitude and flexibility;
  • Driving license and resident in Lugano area is preferable;
  • Team oriented with excellent communication skills;
  • Be attentive to details and able to take initiatives;
  • Be flexible with a high level of discretion.verranno presi in considerazione solo i profili con tali requisitiinviare il curriculum in lingua inglese a :
  • giulia.rasparoli job-contact.ch

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