Administrative Assistant (m/f), 50-60%
EDP Personalberatung GmbH
Basel
vor 3 Tg.

Job purpose

Responsible for the delivery of administrative and organizational tasks, during workload peak, additionally take over admin duties from current Admin Expert, transitioning partially to a different role.

Tasks

  • General administrative and logistical support to the Trademark, Domain Names & Copyright Center of Excellence team members and selected IP Franchise teams members, e.
  • g. independently fulfil administrative tasks including scheduling meetings (also with external law firms / trademark agencies, with catering if needed)

  • Travel arrangements and expense reports, organization of internal events, workshops, etc. Work on sharepoint-located documents, check access rights, handle Purchase Orders and external invoices according to processes, registration of visitors, liaise with building services staff regarding office location related matters.
  • Guarantee continuity of administrative procedures, also during the supervisor’s / team members absence, control data and oversee deadlines, according to specific guidance.
  • Requirements

  • Commercial training (e.g. Swiss Association of Commercial Employees) or equivalent (e.g. other vocational qualification, must have excellent administrative skills)
  • Experience as Administrative Specialist or additional career training, preferably in a multi-national company
  • High IT affiliation (very good knowledge of MS Office package, keen to use modern business applications, e.g. Skype, VMR or similar, Yammer, etc.)
  • Very good written and spoken English
  • Good Knowledge of German
  • Other languages (e.g. French) advantageous
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