Receptionist Brand : Estée Lauder Companies Description With more than 25 brands, Estée Lauder Companies is the global leader in prestige beauty, recognized for its fragrances, skin care, make-up, and hair care products.
In Switzerland is our Hub for Estée Lauder's supply chain activities in EMEA and for global Travel Retail.With our top equipped reception areas at our locations Lachen, Galgenen and Wollerau, our well-practiced and service-oriented reception team is provided a modern workplace in an international and highly dynamic environment.
Job Description : We are looking for a service and team-oriented personality who enjoys supporting and completing the front office.
In addition to the recurring, general administrative reception tasks, the focus is also on the demand-related support of our internal and external stakeholders.
Your main responsibilities include :
First point of contact for all external visitors as well as visitors from other Estée Lauder locations
Operating the switchboard (greeting, forwarding and handling incoming calls, as well as coordinating individualized answering machine announcements outside of business hours and on holidays)
Management of internal and external mail, as well as courier services
Organize hotel, transport and travel bookings, for our employees via Travel Concur, as well as organizing cabs, train tickets and hotel reservations for our external guests
Ordering and organizing of catering as well as meeting room management
Supporting the HR department with candidate rejections, as well as general statistics and reports
Management of our temporary employees and administration of our time recording tool (Mobatime)
Supporting the finance department with invoices and general statistics and reports
Office supplies management for all locations as well as the organization of quarterly business card orders
Control and administration of canteen requirements, as well as substitution and selective support of canteen staff and monitoring of compliance with our hygiene standards in the canteen area
Supporting the training and coaching of one of our KV apprentices per semester (they rotate every 6 months) Qualifications
First experience at the reception desk and / or in an administrative role (preferably also in an international environment)
High integrity and discretion
Professional interaction with employees, suppliers and visitors
Self-confident appearance, even in hectic situations
Open to learn new things and a quick thinker
Willing to accept challenges and contribute to a positive team spirit
Flexibility despite fixed opening and working hours as well as mobility in terms of working locations (Wollerau, Lachen and Galgenen)
Very good German and English skills
Profound knowledge of MS Office (especially Excel)
Knows how to effectively use the communication tools Outlook and TeamsDid we catch your interest? Then we look forward to receiving your online application! Job : Administrative Primary Location : Europe, Middle East, Africa-CH-Schwyz-Lachen Job Type : Standard Schedule : Full-time Shift : 1st (Day) Shift Job Number : 217162