Associate Procurement Officer
WIPO
Geneva, CH, Switzerland
vor 1 Tg.

Procurement Section, Procurement and Travel Division, Administration and Management SectorGrade-P2

IMPORTANTNOTICE REGARDING APPLICATION DEADLINE : Please note that the deadline forapplications is indicated in local time as per the time zone of the applicant’slocation.

1. Organizational Context

Organizational Setting

The position is located in Procurement Section, Procurement andTravel Division, Administration and Management Sector.

The Section is responsible for the procurement of generalsupplies, equipment, and professional services and works provided by privatecommercial entities and nonprofit organizations in order to support WIPO'svarious programs.

The Section aims to provide responsive, effective and qualityprocurement services and business advice, while achieving the best value formoney and ensuring a fair, competitive and transparent process in accordancewith sound procurement principles.

Purpose Statement

The Associate Procurement Officer assists clients and stakeholdersto plan, develop, source and manage procurement arrangements to effectively facilitateorganizational and business objectives, ensuring compliance with applicablerules and regulations.

The Associate Procurement Officer has authority to enter intocommercial agreements on behalf of the Organization within the delegated limits.

Reporting Lines

The incumbent works under the supervision of the SeniorProcurement Officer (Team Leader).

2.Duties and Responsibilities

The incumbent will perform the following principal duties :

  • a. Provideguidance to clients and stakeholders during all phases of the procurement cycleincluding planning, definition of the procurement approach, vendor performanceand contract management;
  • b. Analyzerequests for and carry out the procurement activities of medium complexity includingreviewing of specifications, tendering, running of selection processes andevaluation of suppliers;
  • c. Workto develop market expertise by regularly carrying out market research, analyzemarket trends, developments and buying best practices in order to maximizeefficiencies;
  • d. Participatein contract negotiations and support the Team in securing high quality servicesat the right price that meet business objectives and are in compliance withWIPO’s policy and procedural framework and guidelines;
  • draft, review or signcontracts within the delegated limits;
  • e. Regularlyreview the procurement plan for areas under his / her responsibility andmonitor and follow up on actions to be completed;
  • track and follow up on contractsto ensure that suppliers comply with the terms and conditions of the contractand bring issues and recommended actions to the attention of the SeniorProcurement Officer (Team Leader);
  • provide advice to Contract Managers onvendor performance reviews; collate and analyze data from reviews, reportfindings to Team Leader and make recommendations where applicable;
  • f. Prepare,certify and dispatch Purchase Orders on the basis of a complete PurchaseRequisition, ensuring entry of accurate data;
  • run regular monitoring reports,review and analyze data making the relevant recommendations; carry regularcyclical liquidation of Purchase Orders to avoid end-of-the year workloadpeaks;
  • g. Managecontract life cycles by maintaining accurate and reliable records in theOrganization’s IT systems; run regular reports on contract status, review andanalyze data and recommend action where required;
  • h. Draftcases to the Contracts Review Committee and participate in otherprocurement-related meetings with clients and suppliers / vendors;
  • i. Provideinformation and guidance on procurement-related matters to staff across theOrganization to encourage good governance and the adoption of best practice inprocurement;
  • encourage positive customer relationships with internal andexternal stakeholders;
  • j. Performother related duties as required.

    Essential

    First-level university degree in procurement, businessadministration, public administration, commerce, engineering, law or a related field.

    Desirable

    Be at least Level 2 Chartered Institute of Purchasing and Supply(CIPS) certified or possess an equivalent level of qualification granted by aprofessional association or educational institute.

    Essential

    At least three years’ experience in procurement, contractmanagement, contract administration, category management.An advanced university degree may be acceptedin lieu of two years of experience.

    Experienceusing electronic tendering systems and a procure to pay ERP module.

    Desirable

    Experience carrying out procurement activities for indirect productand services at the international level for an intergovernmental or governmentalorganization or large multi-national organizations.

    Essential

    Excellent knowledge of written and spoken English.

    Desirable

    Knowledge of French or another UN language (Chinese, Spanish,Russian and Arabic).

    Job Related Competencies

    Essential

    Sound understanding of procurement principles and practices withparticular attention to contemporary strategic sourcing processes commonly usedby best-in-class organizations and vendor performance management.

    Good negotiation and contract management skills.

    Good analytical skills and ability to conduct independent researchand analysis, identifying issues, formulating options and making conclusionsand recommendations.

    High level of service orientation.

    Excellent problem-solving and facilitation skills.

    Excellent interpersonal skills and ability to establish andmaintain good working relationships in a multi-cultural environment withsensitivity and respect for diversity.

    Excellent organizational skills, with the ability to effectivelyprioritize and to meet strict deadlines.

    Excellent communication skills, with the ability to communicatetechnical procurement matters in a simple, clear and concise manner.

    4.Organizational Competencies

    Communicating effectively.

    Showing team spirit.

    Demonstrating integrity.

    Producing results.

    Showing service orientation.

    Seeing the big picture.

    Seeking change and innovation.

    Developing yourself and others.

    5. Information

    Mobility : WIPOstaff members are international civil servants subject to the authority of theDirector General and may be assigned to any activities, office or duty stationof the Organization.

    Accordingly, the selectedcandidate may be required to move from time to time to new functions and / or toanother duty station.

    Annual salary :

    Totalannual salary consists of a net annual salary (net of taxes and before medicalinsurance and pension fund deductions) in US dollars and a postadjustment.

    Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variableand subject to change (increase or decrease) without notice.

    The figures quoted below are basedon the January 2020 rate of 77.4 %

    Currency USD

    Salariesand allowances are paid in Swiss francs at the official rate of exchange of theUnited Nations.

    Please refer to fordetailed information concerning salaries, benefits and allowances.

    AdditionalInformation

  • Initial period of two years, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it anyexpectancy of, nor imply any right to, (further) extensions or conversion to apermanent appointment.
  • Thisvacancy announcement may be used to fill other posts at the same grade withsimilar functions in accordance with Staff Rule 4.9.5.

    Applicationsfrom qualified women as well as from qualified nationals of unrepresentedMember States of WIPO and underrepresented geographical regions areencouraged.

    Please click on the following links for thelist of and thelist of underrepresentedregions and the WIPO Member States in these regions.

    The Organization reserves the right to make anappointment at a grade lower than that advertised.

    By completing an application, candidates understand that anywillful misrepresentation made on this web site, or on any other documentssubmitted to WIPO during the application, may result in disqualification fromthe recruitment process, or termination of employment with WIPO at alater date, if that employment resulted from such willful misrepresentations.

    Inthe event that your candidature is shortlisted, you will be required toprovide, in advance, a scanned copy of an identification and of thedegree(s) / diploma(s) / certificate(s) required for this position.

    WIPO onlyconsiders higher educational qualifications obtained from an institutionaccredited / recognized in the World Higher Education Database (WHED), a listupdated by the International Association of Universities (IAU) / United NationsEducational, Scientific and Cultural Organization (UNESCO).

    The list can be accessedthrough the link : . Someprofessional certificates may not appear in the WHED and these will be reviewedindividually.

    Additional testing / interviewing may be used as a formof screening.Initial appointment issubject to satisfactory professional references.

    Additional background checks may berequired.

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