HR Business Analyst & Admin - Senior Officer
Global Antibiotic R&D Partnership (GARDP)
Geneva, Geneva, Switzerland
vor 3 Tg.

Overall Purpose :

The HR Business Analyst & Admin, Senior Officer contributes to key HR processes in respect of the employee life cycle to ensure that individuals with the required skills and experience are recruited and talents are retained.

S / he also support the Head of HR to develop an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment.

S / he plays a crucial role in collecting, structuring, analyzing and reporting on HR KPIs processes and data. S / he will have frequent interaction with all the Directors in the organization and maintains active links with other Leads and managers to maximize coordination and collaboration.

She / he will also provide other general administrative & systems support to other departments including : Management of individual consultancy contracts, as well as providing ideas solutions and tools to optimize and implement new data processes and dashboard.

Requirements

Tasks and responsibilities :

1. HR Support :

a. Recruitment - Talent Sourcing :

  • Ensure compliance with internal recruitment guidelines
  • Provide a certain level of service toward internal stakeholders in recruitment coordination
  • Place advertisements on relevant websites and GARDP website
  • Manage talent sourcing of candidate & applications
  • Utilize applicant tracking system to screen and recommend candidates for interviews
  • Responsible to train GARDP employees on the Application Tracking System (Workable)
  • Conduct and support the organization in interviews and tests
  • Coordinate and conduct pre-screen interviews
  • Ensure viable and relevant reference checks
  • Prepare offers and support transition from candidate to employee
  • Ensure Job description templates and job description catalogue are up to date and used transversally
  • b. Employee Life Cycle from recruitment to onboarding as well as off boarding

  • Acting as HR focal point for HR onboarding tools (Navision)
  • Ensuring proper sharing of Employee lifecycle HR processes and rules
  • Ensuring timely and compliant transition from candidate status to employee status
  • Coordinating, in close collaboration with concerned managers or other GARDP offices, the onboarding of new employees in GARDP
  • Managing HR induction and ensuring proper communication to concerned internal departments for all other entry aspects.
  • Coordinating various aspects of employee onboarding administration
  • Managing employment agreements inclusive of annexes, related amendments as well as all necessary supporting documents
  • 2. HR Data Analyst :

  • Backup HR & Admin. Senior Officer for Payroll when absent
  • Supporting implementation of new HR guidelines
  • Develops, Maintain, and evolves global HR KPI Dashboard on Headcounts and staffing to measure organizational effectiveness across regions and countries
  • Maintains HR dashboard(s) and data in a clear and compelling way to support HR and business audiences
  • Provides support to the development and roll-out of group HR Systems to ensure that key HR metrics will be incorporated and global reporting requirements
  • Maintain all compliance requirements, responsible for Access Right and ensure HR compliance
  • 3. Organisational Admin & systems Support :

  • Management of individual consultancy contracts to support the Head of HR & Business Support
  • Maintain and develop internal communication systems
  • Contribute to annual GARDP Action Plan development by working with R&D Portfolio and Planning Lead, Head of HR & Business Support and broader GARDP stakeholders
  • Give support to any other Department as needed, with data analyses, review, and reconciliation
  • Develop standard and ad'hoc reports, templates, dashboards and metrics
  • Support other departments as needed in optimising and implanting new data processes and systems
  • Manage Salesforce licenses and access rights in liaison with the Salesforce external consultant
  • Reporting line

  • S / he reports to the Head of HR & Business Support,
  • Interactions

  • S / he works with all GARDP teams and units in all departments
  • Collaborators, counterparts, and service providers are mainly in the functional area in and outside GARDP to get information, guidance, and feedback or to enlist cooperation.
  • Works on the organization of representation of GARDP at smaller events and with external stakeholders of same equivalent level

    Skills and Attributes

  • Ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
  • Very Good communication skills in multicultural, multi-lingual environments
  • Ability to work effectively as part of a multicultural team
  • Very good analytical skills
  • Well organized and structured
  • Ability to contribute to the project delivery under minimum supervision
  • Ability to solve non-routine problems on a case by case / project basis
  • Ability to interact with external stakeholders
  • Ability to be the focal point / manager for consultants
  • Technical Skills

  • Good knowledge of the Swiss Labor law
  • Very good knowledge of data analytics, HR market KPIs
  • Very good knowledge and use of HRIS and software
  • Experience

  • Minimum 6 years relevant experience in which at least 3 years at Officer level or equivalent
  • 2 or more years HR functional experience required (recruitment, staffing, employee life cycle..)
  • Proven ability to work effectively in an international team environment and matrix structure
  • Prior experience of working both in not-for-profit and private sector is highly desirable
  • Proven experience working in all HR processes and knowledge of HR systems, databases and tools
  • Education

  • Bachelor degree or equivalent education in HR, Economics, or Business Management
  • HR Certificate in Human Resources not essential but a plus
  • Other Requirements

  • Fluency in French & English
  • Good knowledge of Microsoft tools and other applications required
  • Can analyze existing and newly collected data
  • To apply

  • Please submit your application using the online form
  • Deadline for application : Accepting applications until September 26th 2021
  • All candidate will be reviewed after closing date
  • Only shortlisted candidates will be contacted
  • Please note that this recruitment process will be managed by an external recruitment agency

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