ADMINISTRATIVE OFFICER
United Nations
GENEVA
vor 7 Tg.

Org. Setting and Reporting This post is located in the Executive Office (EO) of the United Nations Economic Commission for Europe (UNECE), Geneva, and reports to the UNECE Executive Officer.

The EO is responsible for the coordination, management and provision of general administration services, including coordination, drafting and promulgation of all administrative policies and office space management, amid other mandates.

  • Administrative transactions and support are effected through Umoja. Responsibilities Within the limits of delegated authority, the Administrative Officer provides advice and support to managers and staff on administrative and human resources related matters (in particular, recruitment and performance management);
  • leads special administrative projects; keeps abreast of developments in various areas of administration including service excellence, guided process tools, performance management and recruitment testing.

    Additional duties : Human Resources :

    Human Resources :

    Effectively coordinates actions relative to the administration of human resources activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc.

    ensuring consistency in the application of UN rules and procedures.

    Prepares and presents reports and cases for submission to UNOG appointment and promotion bodies.

    Monitors and evaluates recruitment and placement related activities of clients, and recommends changes or corrections related to procedures to these offices.

    Supervises and monitors the work of the junior administrative assistants in carrying out all human resources administrative transactions.

    Researches and develops recruitment testing and web-based interview methods based on latest best practices in the industry and UN-

    wide; assists hiring managers with same.

    Designs, plans, monitors and provides induction orientation programme and briefing to new staff members; creating customized training requirements based on job functions.

    Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system.

    Monitors and ensures compliance.

    Advises and counsels staff in respect of rights, responsibilities, code of conduct, harassment and abuse of authority.

    Budget / Finance / General Administration

    Develops procedures and implements the same to ensure that accounting and financial management controls are consistent with UN policy and practice.

    Supervises and provides guidance on financial administration and management information issues and practices to colleagues.

    Provides guidance and leadership to more junior staff.

    Other Duties :

    Investigates, designs and develops effective administrative workflow processes and content for standard operating procedures and guided processing tools.

    Competencies Professionalism : Knowledge of administrative processes including budget management, human resources policies, practices and procedures and ability to apply them in an organizational setting.

  • Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements;
  • is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;
  • shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

  • Communication : Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately;
  • asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience;
  • demonstrates openness in sharing information and keeping people informed.

  • Teamwork : Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise;
  • is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • Technological Awareness : Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office;
  • Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology

  • Planning & Organizing : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments;
  • adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;
  • monitors and adjusts plans and actions as necessary; uses time efficiently. Education Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area.

    A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience A minimum of five (5) years of progressively responsible experience in general administration, finance, accounting, human resources management or related field is required.

    Familiarity with administrative processes in the context of international organizations is desirable. Experience in online recruitment systems, such as Inspira and Enterprise Resource Planning (ERP) systems, such as Umoja is desirable.

  • Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required;
  • knowledge of another UN language is desirable. Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-

    based interview. Special Notice The appointment or assignment and renewal therefore is subject to the availability of the post or funds, budgetary approval or extension of the mandate.

    United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

    Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

    The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

    The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

    The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-

    link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

    Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

    No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

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