Ready for the next step?
For our client Lonza we are looking for an Admin. Assistant 100%
The Lonza Pharma Biotech & Nutritions (LPBN) Admin Team is looking for an additional team member to support the Executive Leadership Team and other senior managers in their day to day activities.
The successful candidate will provide general administrative assistance to the assigned team members and the whole department as needed.
The role requires flexibility, attention to detail as well as a good sense of discretion and confidentiality and candidates applying for the position ideally already have a general understanding of the Lonza business environment.
Job decription :
Administer a broad range of clerical and office activities
Flawlessly manage the diary of the assigned senior managers and help them stay on top of their
Admin tasks (this can include travel management, expense processing, purchase orders etc.)
Prepare detailed information and materials for conference calls and meetings
Arrange and coordinate meeting logistics, including scheduling meeting times, and ensuring all meeting amenities are available including catering if needed
Answer and screen calls; maintain files, records, calendars and diaries; arrange business travel including visa and track expenses
Organize guest visits and welcome visitors to the department
Be part of internal project groups for events, onboarding or office moves
Build relationships with internal and external contacts as well as within the LPBN Admin community
Plan, schedule and organize own work load so activities are completed on time and according to the needs of the manager and / or team
Be an important part of the LPBN Admin Team and support other Admin colleagues as needed during absences
Business Administration Diploma or equivalent knowledge through experience
8+ years of experience in an administrative position (Executive Assistant or team assistant in an international environment for senior level managers)
Languages : English excellent knowledge, German mother tongue
MS Office Suite including Skype
Excellent communication skills and a sense of humor
Strong experience in dealing with stakeholders at senior management level; ability to independently set priorities; and good time management skills; a good team player
we look forward to receiving your application.