Office Assistant / Secretary
OMC
Switzerland
vor 4 Tg.
source : Jobeo.ch

Description du poste : The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity.

As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.Vacancy Notice No. : EXT / T / 19-35 Title : Office Assistant / Secretary Grade : 3 Contract Type : Temporary appointment Starting Salary : CHF 5,021.

15 monthly salary (approximate) Issued On : 21 June 2019(18 day(s) until closing date) Currently accepting applications Application Deadline : 19 July 2019 Division : Various Duration : Short term, as required.

The purpose of this recruitment campaign is to create a roster from which current and future Office Assistant / Secretary positions will be filled on a temporary basis.

  • Successful candidates will initially join the Organization in the text processing unit of the Languages, Documentation and Information Management Division, where they will be trained on WTO document types and formatting standards;
  • and may be assigned to different Divisions depending on organizational requirements.

    Depending on the future needs of the WTO, the temporary assignments (short-term contract) may lead to longer-term engagements (fixed-

    term contract). General Functions Under the supervision of the Administrative Assistant and senior staff, the incumbent of the position is expected to : 1.

    Draft basic correspondence, manage emails, screen and respond to telephone calls as well as maintain filing systems. 2.

    Carry out a range of administrative tasks supporting the divisional activities, assisting with the organization of official meetings and conferences which may include meeting room reservations, preparation and maintenance of participant lists, preparation of relevant meeting documents, preparatory work for missions including logistics and follow-up on mission reports. 3.

    Assist in the preparation of divisional documents and publications, including formatting, editing and proofreading. 4.

    Organize and manage files and records relating to divisional activities and respond to requests for information from other Divisions within the WTO and outside bodies. 5.

    Provide back-up support in the absence of the Administrative Assistant and other support staff, carrying out tasks as assigned.

    REQUIRED QUALIFICATIONSEducation : Completion of secondary school education.

    Formal training as secretary / office assistant would be highly desirable.Knowledge and skills : Technical Knowledge and Skills : Excellent speaking and writing skills in English, including the ability to draft correspondence, edit and proofread.

    Very good knowledge of French and / or Spanish would be considered an advantage.Knowledge of the MS Office package (excellent MS Word, basic MS Excel, MS PowerPoint an asset).

  • Ability to format documents according to established (organizational) guidelines. Behavioural Skills : Accuracy and attention to detail;
  • ability to handle a large volume of work accurately under pressure and strict deadlines; ability to plan and organize work establishing a systematic course of action for self or others to ensure accomplishment of a specific objective.

  • The following interpersonal capabilities are also required : good team-working skills; thoroughness in accomplishing tasks;
  • positive attitude towards change and willingness to learn new ways to accomplish work activities; ability to adapt behaviour and approach when necessary to achieve a goal;
  • initiative to solve problems and meet objectives; ability to work effectively with people of different national and cultural backgrounds;
  • courtesy, tact and discretion.Work Experience : At least two years of secretarial / administrative experience, preferably in an international environment.

    Languages : Excellent command of English, including ability to draft, edit and proofread documents in English (C1 level or above in the Common European Framework of Reference for Languages (CEFR)).

    Very good knowledge of French and / or Spanish (B2 level or above in the CEFR) would be considered an advantage.Additional Information : Only applications from nationals of WTO Members will be accepted.

    Preference will be given to "local" applicants, in other words whose who reside within a radius of 75 km from the Pont du Mont-

    Blanc in Geneva. The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates.

    The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks.

    Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 24 months, and may subsequently be called upon as and when the need arises for additional resources.

    APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATIONAPPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

    Please note that all candidates must complete an online application form.To apply, please visit the WTO's E-Recruitment website at : erecruitment.wto.org.

    The system provides instructions for online application procedures.All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before theclosing date -

    Geneva (Switzerland) time - stated in the vacancy announcement.Currently accepting applications PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE ACCEPTED The WTO is a non-smoking environment

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