Management Assistant Moen

Abbott

Basel,Switzerland

vor 23 Tg.

JOB DESCRIPTION :

Abbott Established Pharmaceuticals Division (EPD) is looking for a maternity cover of 6 months :

MANAGEMENT ASSISTANT

for our global Pharma Headquarter ALLSCHWIL / BASEL, Switzerland

In this Role you will strongly support the DVP Innovation & Development as well as 2 senior Directors as their Assistant.

This is a key role to support them managing their Global Departments and aligning closely with the other Executive and Management Assistants

PRIMARY RESPONSIBILITY : Administrative Support

Administrative Support

Support the two Senior Directors in all kind of administrative Tasks, if needed also the the assigned Team of Directors in all organizational and administrative functions

Organization and management of agendas

General office management including internal and external correspondence in English, archiving, mailings, acting as communication interface

Ensures the general office administration, such as coordination of business schedule, travel management and expenses, Visa

Organization and coordination of internal / external meetings and events world-wide

Arrangements of telephone conferences

Assistance in preparing and coordinating presentations for meetings

Follows up personnel matters on behalf of the department head

Supports in budget control matters

Set-up and tracking of contracts

Supervisory tasks : guarantee a smooth adjustment to the job of a new employee

Liaison for remote access issues

Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations

Optimization of current processes and introduction of modified processes (P-Drive, approval processes, etc

Suggest cost and time saving improvements (e.g. implement new set-up of Educational Tours) to Management and coordinate the change and adjustments constructively

Support in scheduling interviews in cooperation with HR (including TA) and processing of expenses from candidates

Research and suggest locations for business dinners; organize and attend business dinners

Budget

Regular cost saving measurements

Booking of invoices and follow up of payments

Processing of year end closings

Organize, schedule and coordinate external and internal events / meetings

Set-up all kind of events from A-Z (contracts, budget, venue, program )

Research and suggest locations for business dinners; organize and attend business dinners

MINIMUM EXPERIENCE / TRAINING REQUIRED :

5+ years previous admin experience handling Senior Leaders with global exposure

Excellent command of English is essential, German and French as any other languages would be an asset

Professional development as an Assistant and experience gained through a previous and comparable position

Full command of modern IT skills is a must (Excellent MS Office Skills)

Attitude / behavior :

Highly motivated and fast learner, used to work in a fast and driven environment with a high sense of urgency

Resourceful, well organized and committed

Self-starter, who follows up proactively and is eager to complete a job

Good interpersonal skills and team player

Ability to adapt herself / himself to various contacts and different situations (multicultural environment, internal / external partners)

Service oriented, high flexibility, endurance and innovation

Independent working style / well organized and committed with a strong sense of responsibility.

Do you like the sound of this job and think you’ve got what it takes? Then send us your CV today. We look forward to receiving your application AS PDF .

If you want to upload several documents, don t save in between uploading them to be able to do so. Once you save your uploads, you will not be able to add more documents)

DISCOVER why candidates choose a career at Abbott Switzerland.

JOB FAMILY : Administrative Support

DIVISION : EPD Established Pharma

LOCATION : Switzerland >

ADDITIONAL LOCATIONS : WORK SHIFT :

WORK SHIFT : Standard

TRAVEL : Not specified

MEDICAL SURVEILLANCE : Not Applicable

Not Applicable

SIGNIFICANT WORK ACTIVITIES :

Not Applicable

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