Management Assistant Moen
vor 23 Tg.


Abbott Established Pharmaceuticals Division (EPD) is looking for a maternity cover of 6 months :


for our global Pharma Headquarter ALLSCHWIL / BASEL, Switzerland

In this Role you will strongly support the DVP Innovation & Development as well as 2 senior Directors as their Assistant.

This is a key role to support them managing their Global Departments and aligning closely with the other Executive and Management Assistants

PRIMARY RESPONSIBILITY : Administrative Support

Administrative Support

  • Support the two Senior Directors in all kind of administrative Tasks, if needed also the the assigned Team of Directors in all organizational and administrative functions
  • Organization and management of agendas
  • General office management including internal and external correspondence in English, archiving, mailings, acting as communication interface
  • Ensures the general office administration, such as coordination of business schedule, travel management and expenses, Visa
  • Organization and coordination of internal / external meetings and events world-wide
  • Arrangements of telephone conferences
  • Assistance in preparing and coordinating presentations for meetings
  • Follows up personnel matters on behalf of the department head
  • Supports in budget control matters
  • Set-up and tracking of contracts
  • Supervisory tasks : guarantee a smooth adjustment to the job of a new employee
  • Liaison for remote access issues
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
  • Optimization of current processes and introduction of modified processes (P-Drive, approval processes, etc
  • Suggest cost and time saving improvements (e.g. implement new set-up of Educational Tours) to Management and coordinate the change and adjustments constructively
  • Support in scheduling interviews in cooperation with HR (including TA) and processing of expenses from candidates
  • Research and suggest locations for business dinners; organize and attend business dinners
  • Budget

  • Regular cost saving measurements
  • Booking of invoices and follow up of payments
  • Processing of year end closings
  • Organize, schedule and coordinate external and internal events / meetings

  • Set-up all kind of events from A-Z (contracts, budget, venue, program )
  • Research and suggest locations for business dinners; organize and attend business dinners

  • 5+ years previous admin experience handling Senior Leaders with global exposure
  • Excellent command of English is essential, German and French as any other languages would be an asset
  • Professional development as an Assistant and experience gained through a previous and comparable position
  • Full command of modern IT skills is a must (Excellent MS Office Skills)
  • Attitude / behavior :

  • Highly motivated and fast learner, used to work in a fast and driven environment with a high sense of urgency
  • Resourceful, well organized and committed
  • Self-starter, who follows up proactively and is eager to complete a job
  • Good interpersonal skills and team player
  • Ability to adapt herself / himself to various contacts and different situations (multicultural environment, internal / external partners)
  • Service oriented, high flexibility, endurance and innovation
  • Independent working style / well organized and committed with a strong sense of responsibility.
  • Do you like the sound of this job and think you’ve got what it takes? Then send us your CV today. We look forward to receiving your application AS PDF .

    If you want to upload several documents, don t save in between uploading them to be able to do so. Once you save your uploads, you will not be able to add more documents)

    DISCOVER why candidates choose a career at Abbott Switzerland.

    JOB FAMILY : Administrative Support

    DIVISION : EPD Established Pharma

    LOCATION : Switzerland >


    WORK SHIFT : Standard

    TRAVEL : Not specified


    Not Applicable


    Not Applicable

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