To be responsible for maintaining the Swiss offices (Zurich & Geneva) operational / administrative processes, HR policies and practices;
assist with the execution of local office HR operational / administrative processes in support of the overall business plan and strategic direction of the Swiss Firm in the areas of compliance, risk management, compensation and employee service relations.
Work closely with the Swiss offices Talent Management and Recruitment Business Partners and play an essential role in delivering HR services and policies that support the local offices (Zurich / Geneva) and the Firm's overall business objectives.
The Manager HR Admin & Reporting will also interact with Practice Group Leaders and Functional Leaders in the office and across Switzerland, as necessary, to ensure a flawless and smooth operational / administrative service for fee earners and business professionals.
Partner with employees and management to design, improve and implement human resource policies & procedures, standards and guidelines, in line with applicable legislation
Respond to employee requests and questions and escalate as needed
Review and follow-up timesheets and escalate issues as they arise
Design, implement and maintain new hire procedures
Assist with lawyer and employee terminations
Maintain all human resources records including personnel files (also in SAP)
Maintain company organization charts and employee directories
Review and monitor trends in attendance, overtime, and communicate with managers to make recommendations
Assist with any special project as needed, including reporting, and local or regional projects
Assist with the preparation and support of the performance review processes for attorneys and business professionals
Assist with recruitment and interview process; track status of candidates and respond with follow-up letters at the end of the recruiting process
Other duties as assigned
Minimal travel required
The Firm’s People function has responsibility for recruiting, supporting and developing all of the Firm’s people, including our Partners, Lawyers and Professional & Business Services, working closely with the Firm’s leadership to design and deliver the Firm’s people strategy, building on the Firm’s core commitments to collaboration, excellence and inclusivity.
The function includes :
Recruitment & Mobility
Diversity & Inclusion
Leadership & Learning
Careers, Performance and Rewards
This role will report to the Swiss Chief Human Resources Officer.
The direct reports of this role are the Leading Function for Specialists and Trainees
The key relationships of this role are with the following :
Swiss Office Management
Practice group or functional leaders
Talent Management and People function colleagues
About the Candidate
Technical skills, qualifications and experience
Commercial apprenticeship and / or an apprenticeship with further commercial education is required
Experience in HR Operation / Administration, preferably in a professional services firm environment
Familiarity with HR functional disciplines (employee relations, staffing, compensation, operational and administrative tasks and cases, organizational development)
Knowledge of local employment legislation
Fluent written and spoken German and / or French. A very good conduct of the English language.
Strong computer skills (SAP, Abacus, Outlook, MS-Word, Excel, PowerPoint, Adobe or similar)
Strong organizational skills; well-structured working behaviour; excellent processing, operational, administrative, writing, quantitative, communication and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization, as well as an ability to build strong relationships and work in a collaborative environment
High level of discretion, diplomacy and a commitment to maintaining the highest level of confidentiality
These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location
Know How, e.g.,
Keeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority in relation to the Firm's specialist fields
Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent manner
Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with agility of mind and capacity for analysis and synthesis
Driven by a strong personal sense of integrity and upholds exemplary quality standards
Prepares thoroughly, takes responsibility, uses initiative and is self-reliant to ensure work progresses to the fullest extent possible
Hardworking and diligent with a keen understanding of client demands
Demonstrates composure when dealing with difficult situations
Personal Impact, e.g.,
Creates a positive impression at all times; develops relationships through collaboration and reciprocity
Negotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromise
Invests in, nurtures and builds a network of productive relationships
Respectful to others, regardless of their position, and earns the respect of others by being transparent
Has care and concern for others and a genuine interest in others as people
Treats delicate or confidential issues with grace and discretion
About Baker McKenzie
Baker McKenzie helps clients overcome the challenges of competing in the global economy. We solve complex legal problems across borders and practice areas.
Our unique culture, developed over 65 years, enables our people to understand local markets and navigate multiple jurisdictions, working together as trusted colleagues and friends to instill confidence in our clients.
This is an exciting time to join us as we invest in and further develop our Professional & Business Services organisation, leading to rewarding and challenging career opportunities in all of our world-class business functions.
We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices.
We encourage the best people regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age to fulfil their professional aspirations with us.