Office Manager (m/w) 80%
Page Personnel
Zurich, Canton de Zurich, CH
vor 1 Tg.
source :

Entreprise : For our client, an international Asset Manager with a centrally located office in Zurich, we are looking for a dynamic and proactive personality to support the office of thirty employees as Office Manager with additional Assistant tasks.

Description du poste : Office Management (70%)

  • Manage relationships with all vendors, the facility management, and local authorities
  • Follow different projects assigned to the office and ensure they are completed in good time
  • Organize events and food service operations
  • Order and distribute office supplies and negotiate vendor contracts
  • Track and provide numbers in order to build the annual budget for vendors
  • Ensure that newcomers are welcomed and that their workstations are set up
  • Provide first level IT / technical support to the team
  • Ensure the smooth running and tidiness of the office
  • Manage hardware maintenance (printers, phone and IT equipment)
  • Ensure all meeting room equipment is operational and liaise with the IT service desk and maintenance support when needed
  • Send local and international postal and express packages and distribute them within the companyAdministrative Support (30%)
  • Travel management for the Investment Solutions & Front Office Care Team
  • Create expense reports in Concur
  • Book internal and external meetings and ensure that meeting rooms are prepared
  • Welcome visitors and clients and ensure they are taken good care of
  • Manage the reception rota and schedule in order to adapt for special meetings and events
  • Manage and set up video- and telephone conferences
  • Perform additional administrative tasks on an Ad-hoc basisDescription du profil : * Successfully completed commercial education
  • At least three to four years of previous experience working in a similar position, preferable in the financial industry
  • Fluency in English and German is a must, additional knowledge of French is a big plus
  • Ability to negotiate contracts and maintain good, long lasting relationships with contractors
  • Good understanding of the Microsoft Office package
  • Excellent time management and prioritizing skills while wearing different hats at the same time
  • Excellent interpersonal and communication skills with a strong sense of values and ethics
  • Very service oriented, and confident personality with a professional presentation
  • Great communication skills with all levels of seniority
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