Executive/Team Assistant
UBS
Switzerland - Zürich
vor 3 Tg.

Your role

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support to the Global Head of C&ORC Asset Management. You’ll :

  • manage and coordinate calendars across global time zones including booking of meeting rooms / video conferences / conference calls
  • liaise with senior level MD / (GMD / GEB) internal and external clients and setting up / managing various meetings
  • provide additional administrative support to one other Zurich based C&ORC AM Managing Director
  • arrange international travel
  • process invoices and expenses
  • provide organizational support, including the ordering of supplies and equipment and team events
  • provide absence cover for other Executive Assistants in Group Risk Control
  • coordinate various internal and external communications material
  • take care of settlement of accounts, processing invoices and expenses
  • Your team

    You’ll be working in the C&ORC Asset Management team in Zurich, Switzerland and reporting to the Global Head of C&ORC Asset Management.

    We are a global business-aligned function performing a vital service to UBS Asset Management. It is a fast-paced environment that offers the opportunity to work with experts in their field.

    We are seeking someone that can go above and beyond executive support to think outside the box, solve problems and galvanize people and teams.

    You have :

  • several years of administrative experience in a fast-paced, global environment
  • demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
  • experience of working across all levels of a large global organization
  • a genuine interest and passion for making a difference to the function and the people that work in it
  • good communication skills
  • business acumen
  • experience of working with confidential and sensitive information
  • You are :

  • a strong written and verbal communicator, comfortable interacting with colleagues at all levels
  • incredibly organized, with an innate sense of how to prioritize multiple tasks (you make lists and get things checked off) and have a strong attention to detail
  • able to deal with high pressure situations, while maintaining a sense of humour
  • enthusiastic, engaged and proactive
  • prepared to work hard and willing to learn
  • fluent in English, Swiss-German would also be a benefit due to the geographical location of the role
  • About us

    Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions.

    That's what we do. And we do it for private and institutional clients as well as corporations around the world.

    We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?

    What we offer

    Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment.

    We value your passion and commitment, and reward your performance.

    Keen to achieve the work-life agility that you desire? We're open to discussing how this could work for you (and us).

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