Hospital Implementation Coordinator (Project Manager), Switzerland, Geneve
ICRC - International Committee of the Red Cross
Geneve, Switzerland
vor 2 Tg.
source : Uncareer.net

Please note that the ICRC is not a UN-system organization.

Reports to (role)

Project portfolio manager

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence.

We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949.

We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence.

We direct and coordinate the international activities conducted in these situations.

Context

The Norwegian Red Cross (NorCross) manages an emergency response hospital, which is stored in Oslo, and deployed usually within 72-96 hours to respond to global emergencies, such as natural disasters and occasionally situations of armed conflicts.

Recently, the NorCross decided to strengthen its capacity around the health care activities, particularly in situations of armed conflicts, thus where the ICRC usually operates.

Therefore in September 2019, a meeting took place between the ICRC and the NorCross, which concluded that the ICRC will lead the supply chain efforts of the NorCross emergency response hospital.

This collaboration is expected to realize the following ambitions, from the NorCross perspective :

  • to utilize the established ICRC supply chain to the targeted deployment areas, i.e. ICRC contexts,
  • focus on programmes such as Health and WASH / WatHab to further develop the concept of deploying emergency hospital response.
  • from the ICRC perspective :

  • to achieve a closer collaboration with the National Societies such as the NorCross.
  • The Norcross and the ICRC aim to increase the number of joint deployments. Thus, the ICRC managing the supply chain on behalf of the NorCross emergency response hospital could possibly increase the efficiency of joint deployments from a logistical perspective.

    Following a completed feasibility study in December 2020, the ICRC and NorCross agreed to fully integrate the hospital within the ICRC systems.

    The level of cooperation specified that the ICRC will be "offering the full services : harmonization, warehousing, procurement and deployment".

    The goal now is to manage the implementation of the project to fully integrate the hospital within the ICRC's system and supply chain processes and ensure that the hospital is ready for deployment by end of March 2022.

    Purpose

    The Hospital Implementation Coordinator will plan, organize, and support the integration of the hospital into the ICRC system and processes, as well as achievement of its deployment-readiness.

    S / he will work in close coordination with the ICRC's Logistics Support Centre in Nairobi, the NorCross and other relevant supply chain units, to ensure the successful delivery of the project within the constraints of scope, quality, time, risk, cost and resources.

    Relationships

  • The Norwegian Red Cross
  • The ICRC's Logistics Division
  • The ICRC's Finance and Administration Division
  • The ICRC's Assistance Division (i.e. Health and Water and Habitat Units)
  • Accountabilities & Functional responsibilities (Project management)

  • Prepares, maintains, and monitors the deployment roadmap, taking into consideration all project constrains, actions required, and mitigation measures to achieve project's objectives.
  • Develops a Project Charter including; project purpose, scope, objectives, success criteria, risk analysis, workplan, milestones, key stakeholders mapping and other relevant elements.
  • Conveys and moderates the Steering Committee and working groups with key stakeholders.
  • Conducts appropriate stakeholder management activities to ensure relevant buy-in, communications, and support from the key stakeholders (in HQ and the Field).
  • Work with other divisions / units to mobilize relevant support and expertise to deliver the project.
  • Ensure project controls are performed and recorded, conveying any changes in scope, time or budget to the Steering Committee for validation.
  • Lead and motivate project team members, ensuring their work is in line with the overall project purpose and deliverables.
  • Ensures that all documentation relating to implementation of the hospital is produced and regularly update.
  • Develops and implements a strategy to accompany the changes brought on by the project, for instance through communication and training.
  • Ensures the project is managed in line with ICRC's Project Management Framework and ICRC Logistics' Division Project Portfolio Management Framework
  • Accountabilities & Functional responsibilities (Project implementation)

  • Works closely with FAD (Finance & Administration) to agree on the payment mechanism to ensure that all costs related to logistics services to the NorCross are taken into consideration.
  • Works closely with the ICRC's Logistics Support Centre in Nairobi to ensure that the warehouse is ready to receive the material by the end of the year 2021, as well as to define the appropriate transport modalities for the deployment.
  • Works closely with the ICRC's Supply Chain Support & Projects Unit to ensure that all systems related activities to embed the material in JD Edwards (ERP) are ready and agreed upon.
  • Coordinate with the Management of the Logistics Division and Project Portfolio Manager on the recruitment / acquisition of additional resources needed.

    Works closely with the Procurement Unit on purchasing schedule for all items to ensure that hospital is ready by March 2022 Ensure appropriate documentation for all steps of the process (i.e. relevant SOPs).

    Additional Duties

  • Follows up on all work-related messages and correspondence with the relevant contacts and departments
  • Is aware of the Logistics Division objectives and has a good knowledge of the Movement and other contacts relevant to the position
  • Represents the ICRC in an appropriate way during activities, in meetings and in the field, and avoids any activity that may reflect negatively on the ICRC's image
  • People management responsibilities

    Certifications / Education required

  • A Master's Degree is required. Preferably in Supply Chain Management or Business Administration
  • A relevant Bachelor's Degree in combination with 2 additional years of relevant experience will be accepted in lieu of a Master's Degree.
  • Project Management Professional (PMP - PMI) or PRINCE2 certification is desired.
  • Fluent command of English (mandatory) and French (strong asset).
  • High proficiency with computers and relevant software such as MS Office, MS Teams, MS Project, and SharePoint.
  • Experience working with ERP systems.
  • Professional Experience required

  • Around 10 years' of professional experience, of which at least 5 years' relate to progressive experience in Programme / Project Management.
  • Demonstrated competence in all aspects of project planning, monitoring, implementation, and management,
  • Proven capacity to interact with a variety of stakeholders, including non-governmental organizations, ideally within the Red Cross Red Crescent Movement.
  • Previous experience working in the developmental or humanitarian sector is required.
  • Experience or knowledge of supply chain management a strong asset
  • Additional information

  • Type of contrat : Fixed term contract
  • Length of assignment : 1 year
  • Working rate : 100%
  • Starting date : May 2021 or ASAP
  • Location : HQ - Geneva
  • Application deadline : 31.03.2021
  • The ICRC values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates.

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