ADMINSTRATIVE ASSOCIATE III
Vertex Pharmaceuticals Inc (US)
Zug, Switzerland
vor 1 Tg.

Please note, this is a 80% position (32 hours per week), fix term for 12 months

The Administrative Assistant provides high-level administrative support in an efficient, professional manner. Responsibilities include establishing work flow priority based on an assessment of tasks and consideration of interdepartmental needs.

The work is generally non-routine in nature and is performed using individual discretion under minimal supervision. The Administrative Assistant interacts with both internal and external contacts to coordinate the accomplishments of departmental business needs.

Candidate should be a multi-tasker with excellent communication skills and an upbeat attitude. They should be able to assist the team by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, expense reports and generally being a helpful and positive presence in the workplace

Key Responsibilities :

  • Departmental expert for Vertex’s internal technologies such as iProcurement, SharePoint, Concur, and Vlearn
  • Contact for department projects and contracting
  • Manages meetings, internal and off-site, including meeting set up and reschedules, catering orders, the day-of support
  • Ensures timely processing of group purchase orders, invoices, and contracts
  • Plans, schedules, and coordinates departmental off-site meetings and events
  • Provides support to the team with various projects, including compilation and formatting of documents and meeting materials, which will require ability to balance multiple projects at a time
  • Takes initiative to continuously improve processes and approaches for ongoing effectiveness of the department and company as a whole (self-starter)
  • Assists with travel arrangements and expense reports for GM
  • Running and documentation of Department Meetings
  • Reviews, tracks budgets and manages expenses
  • Ensures that all administrative needs, including meeting planning, correspondence, contracts, PO administration, expense management and travel arrangement are met in an efficient and effective manner
  • Performs other admin and project management duties as assigned
  • Minimum Qualifications :

  • Bachelors degree
  • MS Office experience
  • Strong organizational and multi-tasking skills
  • English a must, Russian or Arabic a plus
  • LI-DP1

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