Programme Assistant
World Health Organization
Geneva, Switzerland
vor 6 Tg.

OBJECTIVES OF THE PROGRAMME

In line with the WHO Global Strategy on Human Resources for Health : Workforce 2030, the Health Workforce (HWF) Department's mission is to guide Member States and all relevant stakeholders in health workforce leadership, management and development to accelerate progress towards Sustainable Development Goals for health and well-being (SDG 3), quality education (SDG 4), gender equality (SDG 5), decent work and inclusive growth (8) and reduced inequality (10).

The objective of the Working for Health programme and 5-Year Action Plan is to engage at the highest level to stimulate the creation of new employment opportunities across all countries.

In line with the WHO Global Strategy on Human Resources for Health : Workforce 2030, and the Commission's recommendations, the Health Workforce (HWF) Department's main objectives are to ensure that all people have equitable access to an adequately trained, skilled and supportive health workforce, to attain the highest possible level of health and well-being.

A related priority goal is to improve the development, education, training and retention of the health workforce in least developed countries.

Working for Health provides catalytic support and guidance to develop, finance and implement multi-sectoral national health workforce strategies for improving the supply, skills and employment of trained health workers, creating decent jobs and maximizing the performance of health workers.

The programme complements WHO's Global Strategy on Human Resources for Health : Workforce 2030 and broader initiatives developed by other international agencies and global health partners.

The position will strengthen and support multisectoral collaboration and action between member states and international partners to expand investments in education, skills and employment across the health and social sectors.

DESCRIPTION OF DUTIES

Within the delegated authority, the incumbent is assigned all or part of the following Responsibilities to assist with the objectives of the HWF department : 1.

  • Provide support and input to the office of the immediate supervisor on aspects of planning, resource allocation and human resources management of the programmes and projects of the Department;
  • 2. Brief staff at all levels on budget, financial, administrative, HR and other procedures and practices and monitor the correct use of the WHO Financial Rules and Regulations by staff in their implementation of funds;
  • 3. Cross-check obligating documents available from GSM or other on-line systems, monitoring the availability of funds and alerting to upcoming shortfalls, updating files, and transferring funds as instructed;
  • upon instruction clearance of obligating documents, checking them for completeness, and following-up on missing elements as required;
  • 4 . Monitor expenditures and alert supervisor on issues of compliance with work plans, financial rules and regulations and award agreements;
  • 5. Follow up on the mid-term reviews and the end of year of biennium closure of accounts exercise for the Department; 6.

  • Review contractual documents, issuing PTAEO numbers, earmarking funds, and verifying and clearing payment requests; prepare appropriate draft contracts for individuals or service providers such as APW's, and other contract modalities;
  • 7. Monitor the staffing level of the Department, keeping track of all contract extensions and renewal deadlines, checking and ensuring that funds are available for the proposed contract and ensure that the renewal of contracts for staff are carried out in a timely fashion, maintaining and updating the Departmental HR plan accordingly;
  • acting as leave administrator for the Department; 8. Monitor, and follow-up on programme implementation-levels, drawing the attention of the Director to problems, inconsistencies delays and other anomalies detected;
  • 9 . Provide assistance on the Department s HR-administrative issues; 10. Manage the smooth running of the administrative functions in the Department, including maintaining an up to date status of the office space and acting as the office space focal point for the Department;
  • 11. On own initiative draft routine correspondence, and upon instructions and guidance draft correspondence of a non-routine character;
  • finalize correspondence / reports for signature; analyze incoming correspondence and requests, researching, obtaining and attaching background information where required, or redirecting them as appropriate, drawing the attention of the supervisor or other senior staff concerned to urgent items and deadlines;
  • 12 . Take minutes in the Departmental group meetings; 13. Provide administrative and logistical assistance in the context of the organization of meetings relating to the work of the Department;
  • 14. Perform other related duties as required or instructed, including providing support to other areas of work as assigned.

    REQUIRED QUALIFICATIONS

    Education

    Essential : Completion of secondary school education or equivalent.

    Desirable : Experience

    Experience

    Essential : At least 5 years of relevant experience.

    Desirable : Work requires proficiency in the use of word processing or other software packages and other standard office equipment.

    Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.

    Skills

    The incumbent is expected to stay current to developments in his / her area through attending in-house and on-line training courses.

    Teamwork

    Respecting and promoting individual and cultural differences

    Producing results

    Moving forward in a changing environment

    Use of Language Skills

    Essential : Expert knowledge of English. Intermediate knowledge of French.

    Desirable : Intermediate knowledge of WHO language.

    REMUNERATION

    WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at CHF 75,234 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

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