Associate Specialist, HR Reporting & Analytics GL CReporting to the Lead, HR Operational Excellence, the Associate Specialist, HR Reporting & Analytics overall owns the design, development and execution of insightful HR data report.
They act as the subject matter expert for the design and interpretation of HR data models, enabling the Global Fund to leverage data and analytics to apply data driven decisions.
The Associate Specialist, HR Reporting & Analytics is responsible for :
Compiling and reviewing people-data and improving the reporting provision across the organization, ensuring data accuracy, as well as compliance with data protection regulations and requirements, acting as the main point of contact for all people analytics and people-data reporting matters across the organization
Delivering proactive information to business line managers and HR management team to support business decisions
Driving and supporting the transition of the staff (HR and business) people analytics capability from ad-hoc reporting into an added value, predictive and trend focus approach
Leverage data analytics to contribute to the efficiency and effectiveness of key strategic HR projects and processes
Maintain data security and user-access management
The Associate Specialist, HR Reporting & Analytics will :
Collect and compile HR data and metrics from available sources including HRIS and payroll and analyze data and statistics to identify patterns, trends and anomalies and support the preparation of recommendations related to recruitment, hiring practices, retention, turnover, cost and compliance with employment policies and regulations,
Design and prepare reports to present data results, outcomes and insights to be further presented to HR management team and / or to the organization Management Executive Committee
Identify and recommend short- and long-term objectives for key performance metrics and make improvement recommendations for policies and activities, including candidates’ attraction, staff engagement and retention, compliance with legal requirements, and Service Level Agreements
Support HR Specialists by designing customized reports
Support the creation of standard and / or ad hoc HR reports as well as produce specific and complex management reports, and dashboards in collaboration with the HR specialists
Design and run HR strategic reports and analyze and comment on the key insights and trends
Designs HR monitoring system to enable early warning to catch unhealthy trends in the organization
Design and maintain HR data model
Runs regular audits over HR data and reports issues to be corrected
Work closely with the Associate Specialist, HR Process Management, and 3rd parties to ensure data reliability, data integrity and sourcing for each HR process
Collaborate with HR end-users to define, establish and maintain up to date HRIS functional departmental documentation, standard operating procedures, as well as comprehensive HRIS reports library
Identify HR reporting areas for improvement on daily operational processes and provide support to implement these initiatives
Periodically review and maintain HR’s security matrix and perform audited data access reviews
Administer user-access management for advanced accesses to HR data
Own all HR reporting activities, and inquiries and ensure all cases are resolved timely and in a qualitative manner
Design training sessions for the HR staff regarding the basic rules for data entry and data maintenance in HR
Deliver on the job training to HR staff to teach how to extract data from the HRIS (e.g. Workday) to empower them and encourage the self-service model
Support the design and execution of staff surveys
Work with the other department where HR data is connected with the data from the rest of the organization
Undertake any other duties as directed by the Lead, HR Operational excellence, Manger, HR Operational Services and / or the Head of HR.
Subject to change by the Executive Director at any time at their sole discretion.
Bachelor’s degree in Human Resources, Business Administration, Industrial Psychology, or related field required
HR data analytics certification
Good operational experience or knowledge with HR processes and systems related to core HR, recruiting, learning, performance management and overall people data
Extensive reporting experience including knowledge of process and data usage. Knowledge of standard metrics and key performance indicators
Knowledge of HR data privacy laws, information security and quality principles
Strong relationship and communication skills
Technical experience in Workday, Microsoft Excel, SQL, and technical knowledge for report production.
At least three years of experience in related areas
Advanced Excel skills required such as VBA, automation, power pivot, power query, interaction with SQL, programmability
Experience with ServiceNow reporting
An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.
Organizational Competencies :
Global Fund Awareness
Drive for Results
Functional Competencies :
Role specific Functional Competencies :
Excellent Analytical Skills
Strong Presentation Skills
Strong Communication Skills
Data based storytelling
Excellent Data Management Skills
Strong SQL Skills (or other data mining language)
Ability to work under pressure
The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics.
Explore our vacancies and apply on the recruitment system.
More information on working at the Global Fund is available on the section of our main website.
24 October 2021