Professional Administrative Assistant - PHARMA
ProClinical Recruitment
Basel, Switzerland
vor 1 Tg.

An excellent multinational healthcare company is seeking a skilled Professional Administrative Assistant, based in the desirable area of Basel.

This is a chance to join a top healthcare organisation who provide an innovative range of diagnostic solutions and medicines.

Job Responsibilities :

  • Provide administrative support to leaders and other team members to help achieve business / departmental goals.
  • Coordinate travel and meeting organisation in cooperation with internal partners and / or external parties, if needed.
  • Control travel expenses, travel requests, and invoices while checking that correct cost centres, theme numbers, or AD numbers are used.
  • Assist team members in the preparation for congresses and, if needed, provide onsite support.
  • Maintain current databases, including intranet, department contact and address lists, organisation charts, and other information.
  • File information such as reports and literature, email documents, etc.
  • Support confidential HR activities, such as recruitment of staff, personnel issues and assist with new-starter on-boarding and orientation.
  • Handle office space allocations and assume responsibility for ordering and tracking of office supplies.
  • Skills and Requirements :

  • A Commercial diploma or an equivalent education.
  • Experience in an administrative environment.
  • Experience in coordinating team efforts.
  • Good spoken and written English, as well as fluency in German.
  • Demonstrable multitasking, project management, and execution skills.
  • Good interpersonal skills, including communication, presentation, persuasion, and influence.
  • Good organisational skills, including efficiency, punctuality, and collaboration in a team environment.
  • Proficiency with computer skills, such as MS Office.
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