United Nations
vor 6 Tg.

Org. Setting and Reporting This position is located within the Financial Resources Management Service (FRMS) at the United Nations Office at Geneva.

The work is part of a dedicated team to provide accounting, payments and treasury services. It is under general supervision of the Chief of Treasury.

Responsibilities Within delegated authority, the incumbent will be responsible for the following duties :

Back office operations for payment services

a)Supervises back office staff in daily operations

  • b)Maintains banking information for UN staff members, vendors and third parties into SAP, bank payment systems databases, its update and maintenance of entered information;
  • c)Reviews and clears payroll payments instructions for disbursement instructions to the banks

  • d)Analyses, reconciliates and follows up on bank charges for payments billed and reported by banks to achieve the highest Straight Through Processing rate possible;
  • e)Backs up bank payment databases, core elements of payment systems, coding of programs and program batches to safeguard transaction data for easy retrieval, reference and system recovery in case of system failure of collapse;
  • f)Proposes disaster recovery scheme, testing key elements for lead times to recover operations, identifying bottlenecks, and coding programs for its automation;
  • g)Maintains a verification system of bank charges fees.

    Assistance to Chief of Treasury in special assignments

  • a)Develops proposals on office automation in the area of back office operations (FNLI tables and automatic data uploads, upgrades, bank clearing systems automatic incorporation into routing instructions);
  • b)Develops proposals for enhancements of the Treasury management systems in light of new ERP and new accounting standards IPSAS;
  • c)Troubleshootes banking payments systems, analyses adequacy of hardware and software to Treasury functions and the state-

  • of-art of the Treasury industry;
  • d)Develops proposal on SWIFT system accommodation as concerns inter-activity with Consolidated Treasury System (CTS) and bank payment systems

    e)Drafts correspondence and prepare reports as required.

    f)Acts as officer in charge of the unit in the absence of the Chief

    Disbursement of funds

  • a)As bank signatory, co-executes all duly approved payments to financial institutions by verifying banking instructions, method of payment, beneficiary details, routing instructions and amounts to be disbursed;
  • b)Consults with banks, its back office and customer services to verify beneficiaries banking payment transactions before such instructions are entered into SAP or bank payment systems databases as payment templates;
  • c)Liaises between bank, beneficiary and requester of transaction for complicated and non-routine transactions;
  • d)Carries out statistical analyses on payment transactions, its volumes and analyses reasons of payment repairs cases by bank payment specialists.

    Fund Transfer investigations

    a)Liaises between bank and remitter investigating cases of non-payments, payments in error to our bank accounts, recovering funds paid in error to incorrect beneficiaries or payments of incorrect amounts or currency.

    b)Organizes (formalizes) follow up procedures Competencies Professionalism :

  • Knowledge of accounting principles, procedures and standards.
  • Ability to apply conceptual, analytical and evaluative skills in accounting operations.
  • Ability to conduct independent research and analysis, indentify issues, formulate options and make conclusions and recommendations.
  • Shows pride in work and in achievements.
  • Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
  • Is motivated by professional rather than personal concerns.

  • Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Communication :

  • Speaks and writes clearly and effectively
  • Listens to others, correctly interprets messages from others and responds appropriately
  • Asks questions to clarify, and exhibits interest in having two-way communication
  • Tailors language, tone, style and format to match the audience
  • Demonstrates openness in sharing information and keeping people informed
  • Planning & Organizing :

  • Develops clear goals that are consistent with agreed strategies
  • Identifies priority activities and assignments; adjusts priorities as required
  • Allocates appropriate amount of time and resources for completing work
  • Foresees risks and allows for contingencies when planning
  • Monitors and adjusts plans and actions as necessary
  • Technological Awareness :

  • Keeps abreast of available technology
  • Understands applicability and limitations of technology to the work of the office
  • Actively seeks to apply technology to appropriate tasks
  • Shows willingness to learn new technology Education Advanced University degree in business administration, finance, accounting or directly related field.
  • A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

    Professional certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is desirable.

    Work Experience A minimum of 5 years of progressively responsible professional experience in accounting, finance, budget or treasury related field is required, preferably acquired in the UN system or other comparable international organization.

    Supervisory experience is desirable. SAP experience in Treasury back office operations is an asset Languages English and French are the working languages of the United Nations, for the post advertised, fluency in oral and written English, and good working knowledge of French is required.

    Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

    Special Notice The appointment is subject to the availability of the post or funds, budgetary approval or extension of the mandate.

    Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

    The United Nations Secretariat is committed to achieving 50 / 50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

    United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

    Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

    The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

    The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

    The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-

    link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

    Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

    No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

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